We have been meeting with a very well known organization in Thunder Bay the last few weeks. The issue they have been having was that staff have been re-entering the same data multiple times. Design and Logic decided to help automate the workflow by creating a database that can be connected to remotely. This organization has many locations across Thunder Bay and needs a central repository where staff can access files and update the status of the files. I thought I would explain two simple solutions to how a database can streamline your workflow and, to use the words of Bill Gates, “Do business at the speed of thought.”
1. Eliminate Redundancy
It is very common in large organizations that staff end up entering the same data multiple times in various formats. In the case of this client, they would add data manually to paper, then to Excel, creating a report for 3rd party organizations, and then again re-enter data to yet another format in order to fax it to satellite offices. A database can solve this issue and help organizations free up time by eliminating redundancy. Now staff can add the data once and, since it is a remote database (Cloud based), all staff can query the report they need.
2. Historical Reporting
Have you ever tried to get historical data from paper-based data? As organizations grow, the need for sophisticated historical reporting becomes important. Historical averages can help an organization accurately forecast staffing, inventory, and a plethora of different variables that are needed to keep thing running smoothly.
Is your organization ready to make the switch from a paper or Excel based process to an efficient database? Do you have questions about how a database will improve your company's workflow? Give us a call, or email us; the staff at Design and Logic would love to help you explore the exciting opportunities for a database to help your organization grow.
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